What is R&D?

Our partner; Easy R&D, provide an overview on what Research and Development (R&D) tax relief is and when you could be eligible in any sector.

Easy R&D

Research and development is generally well understood as a concept. Yet, it’s somewhat misleading to label the UK’s tax relief scheme as ‘R&D’ tax relief, as many incorrectly think it only applies to research-specific companies. In reality, it’s a tax relief to incentivise innovation by companies in any sector.

This common misconception means many believe a claim is only possible where a company is in a highly technical or scientific industry. The truth is, it’s possible to see claims in any industry. We’ve submitted claims for restaurants, haulage companies, breweries, architects, the medical industry, and of course recruitment businesses. 

Identifying if you can claim could see a valuable tax break for your recruitment business. The average claim benefit is £10,000 — often paid directly from HMRC to the company carrying out the innovation.

The components of a claim

There are two regimes in the UK, the SME regime, which offers a very attractive 130% enhanced deduction, and the large company scheme, which is slightly less favourable, but still very worthwhile.

Under both schemes, the types of activities and qualifying expenditure are almost identical.

For an R&D claim to be successful the project must:

  • Be carried out by a company subject to corporation tax (it is a corporation tax relief, after all)
  • seek a scientific or technological advance
  • achieve the advance by resolving scientific or technical uncertainty that a competent professional in that field couldn’t readily work out 

An advance in science or technology 

At its most simple, R&D is likely to occur when a company seeks to do something they cannot do today. Although the reason they can’t do it must be because they couldn’t easily access it — not just because they don’t know. 

An example of when there wouldn’t be R&D is when a recruitment business could go and buy an off-the-shelf product but decides not to because they want to do it themselves. That generally doesn’t make sense from a commercial standpoint. If you’ve had to make it yourself because you couldn’t find something that suited your needs, it’s likely that at least some of your costs would qualify for relief. 

Recruitment businesses often don’t ask themselves what advances they made. We like to ask a simple question:

Before you began a project or exercise, what could you not do that you needed to do? 

If the answer could be considered an advance in science or technology, we’d recommend exploring a claim. 

Resolving technological uncertainty 

The scheme doesn’t purely reward hard work. Sometimes, things may be challenging to achieve, but it may be known how to do it. This would be unlikely to be an advance. An example may be a difficult transition from one type of software to another, but it was known what needed to be done and merely time-consuming.

Similarly, even with an advance, if there’s no uncertainty in achieving it, the government won’t provide any support through the R&D tax relief. 

Competent professionals 

The people working on the R&D must be considered ‘competent professionals’. For example, if you were developing new software and there was an advance, you may fail to claim if the people you used to resolve the uncertainty were not ‘competent’. Generally, HMRC views this as having adequate experience and qualifications to do a particular job.

Eligible Expenditure

Subject to the R&D scheme rules, qualifying expenditure on which companies can receive an enhanced deduction includes:

  • Staffing costs
  • Externally provided workers
  • Software, or consumable items
  • Relevant payments to the subjects of clinical trials
  • Work subcontracted into or out of a company

The types of claims we’ve seen

We process many claims, and listing them all would take up pages and pages. But below are just some of the successful claims we’ve submitted.

Haulage companyAdvancing internal software to track jobs, allocate deliveries to drivers, and coordinate drop-offs
Haulage companyCreating an innovative lorry platform to allow cleaning of the under-side of lorries, including water reclamation and site-specific issues with drainage
BreweryMaintaining yeast — especially remotely
Engineering company developing products for customersPrototyping
Sound technology companyImproving audio transmission at live events
Software company connecting underwriters to brokersCreating bespoke software and integrations that didn’t exist elsewhere
Digital marketing agencyCreating bespoke software tools for a website
Premium leather brandSmartphone protection
Agricultural industryDeveloping new processes to improve yield
Recruitment businessClient and Candidate attraction platform

Our takeaway message is: 

If you’re in doubt, it’s always worth asking your accountant in order to investigate the possibility of an R&D claim.

If you have any questions or you would like to find out if you could be eligible for R&D tax relief then please get in touch.

Easy R&D

Recruitment companies are entitled to claim research and development (R&D) tax credits through the government’s valuable R&D tax credits scheme. Up to 33% of R&D spending can be claimed. Easy R&D has a wealth of experience and industry knowledge to produce robust R&D claims that withstand investigation and deliver maximum return. Averaging £54,000 per claim, Easy R&D can find eligible R&D activity embedded in the daily goings-on of a recruitment business. HMRC will even pay out on unsuccessful projects. This is a good tax. Who would’ve thought it?

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